YOU ARE REQUIRED TO SUBMIT A RESUME WITH YOUR APPLICATION!
Executive Assistant Anesthesia Program AdventHealth University
Location Address:671 Winyah Dr, Orlando, FL 32803
Work Hours/Shift: Full Time
Top Reasons to Work at AdventHealth
AdventHealth University, a Seventh-day Adventist institution, specializes in the education of professionals in healthcare.
The University seeks to develop leaders who will practice healthcare as a ministry.
At AdventHealth University (AHU), our primary customers are students, faculty, and staff. Our partners are physicians, allied health clinicians and other employees of AdventHealth.
You Will Be Responsible For:
Demonstrates behaviors at AdventHealth University in harmony with AHUâ™s âœFour Wordsâ of Nurture, Excellence, Spirituality, and Stewardship as well as AdventHealthâ™s Performance Standards of âœKeep Me Safe, Love Me, Make it Easy, and Own It.â
Â·Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
Â·Answers/screens incoming calls, taking messages and routing calls as appropriate.Retrieves voice messages as requested.Greets and assists visitors.Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc.Communicates effectively and appropriately based on visitor needs and age level.
Â·Provides administrative and secretarial support including opening and disbursing Leaderâ™s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence;preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc
Â·Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
Â·May assist with budget tracking, contracts, etc.
Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.
What You Will Need:
Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
Resolve issues with minimal direction or guidance, as well as work independently and as a team member
Professional attitude and conduct
Effectively utilize office equipment including fax, copier, printer, scanner, etc
Meet ever-changing and multiple deadlines, managing day-to-day workflow
Detail-oriented, with strong proofreading and editing skills
Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
Position level is based on reporting structure (see âœReports Toâ above, referenced below as âœLeaderâ). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions.Will professionally represent Leader as requested and in all associated responsibilities.Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
AdventHealth Greater Orlando (formerly Florida Hospital) is one of the largest faith-based health care providers in the United States. For 150 years, we have carried on a tradition of providing whole-person care that not only addresses patients' physical ailments, but also supports their emotional and spiritual well-being. We demonstrate the same level of compassion and care for our employees as well, doing all that we can to help them realize their full potential – both personally and professionally.